Good afternoon, fellow CERTizens
Our CERT bylaws require that we have an election every two years to fill the four offices that make up the Executive Committee of our Board of Directors: President, Vice-President, Secretary and Treasurer. I have been asked by our CERT Board of Directors to head the Nominating Committee (as of now, I AM the Nominating Committee) to find candidates to run in our November election for these positions. The election will be formally announced at our September General Meeting (time and place TBA).
In addition, we have openings for several appointed positions: Logistics Manager (obtaining and maintaining the materials and equipment used in our operations) and Social Media Manager (maintaining and expanding our on-line presence through our website, Twitter, Facebook, etc.)
We on the Board sincerely hope that members who haven’t served in a leadership position before would consider doing so this year. It is vitally important for any organization to have new people who can bring fresh perspectives, new ideas and untapped enthusiasm to reinvigorate their group. To help you with the decision, I’ve included at the end of this message the job descriptions for each of the four elected positions. In addition, the Board recently decided to activate a provision in our bylaws that allows for a fifth, at-large member of the Executive Committee. This member has voting powers on the Executive Committee, but no specifically defined responsibilities at this time.
All active members of Culver City CERT are eligible to serve on the Board in any capacity. Please take the time to consider running for election to one of our five Executive Committee positions, or volunteering to serve as either Logistics or Social Media Manager. Our organization is only as strong as the efforts of our members.
Culver City CERT
EXECUTIVE BOARD JOB DESCRIPTIONS
All Board members are required to attend 12 meetings a year, all falling on the first Thursday of every month. Absences are accepted but without missing 3 consecutive meetings.
Subject to such supervisory powers as may be given by the Board of Directors, the President shall, subject to the control of the Board of Directors, supervise, direct, and control the business affairs of Culver City CERT and the activities of the officers of Culver City CERT.
Maintain the vision of Culver City CERT while overseeing the overall proper scope of practice.
Develop activities to maintain membership retention and involvement.
The President may delegate his or her responsibilities and powers subject to the control of the Board of Directors. In addition to all duties incident to his or her office, he or she shall preside at all meetings of the Board of Directors.
Maintain communications with the CCFD and participate in CERT related planning meetings with the Department and City Administrators.
Serve as public liaison to civic clubs, organizations, neighborhood watch and homeowners association, often appearing as a speaker.
Plan and coordinate quarterly General Meetings
In the absence or disability of the President, the Vice President shall perform all the duties of the President, and when so acting shall have all the powers of, and be subject to, all the restrictions upon the President. The President may delegate any or all of his or her powers to the Vice President.
The Secretary shall attend to the following:
Bylaws. The Secretary shall certify and keep a copy of these Bylaws as amended or otherwise altered to date.
Book of Minutes. The Secretary shall keep or cause to be kept a book of minutes of all meetings, proceedings, and actions of directors and committees of directors, recording the time and place of holding such meeting, whether regular or special; the notice given; the names of those present at such meetings; the number of directors present or represented at directors’ meetings; and the proceedings of such meetings. The book of minutes shall also contain any protests concerning lack of adequate notice or dissents from members of the Board, if the protesting or dissenting members request in writing.
Notices and Other Duties. The Secretary shall give, or cause to be given, notice of all meetings of the Board of Directors in accordance with these Bylaws. He or she shall have such other powers and perform such other duties incident to the office of Secretary as may be prescribed by the Board of Directors or these Bylaws.
Culver City CERT Records. Upon request, the Secretary shall exhibit at all reasonable times to any director of Culver City CERT, or to his or her agent, the Bylaws and book of minutes
Treasurer. The Treasurer shall attend to the following:
Books of Account. The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct books and records of accounts of the properties and transactions of Culver City CERT, including accounts of its assets, liabilities, receipts, disbursements, capital, and other matters customarily included in financial statements. The books of account shall be open to inspection by any director at all reasonable times.
Financial Reports. The Treasurer shall prepare, or cause to be prepared the financial statements to be included in any required reports.
Deposit and Disbursement of Money and Valuables. The Treasurer shall cause to be deposited, all money and other valuables in the name and to the credit of Culver City CERT.
The CERT Executive Board Election will be held at the November 3rd General Meeting at 7PM at the Vet’s Park Rotunda Room. For members that are unable to attend the meeting, online voting may be available on this website beginning October 31st and ending on November 2nd.